Fieldclix Settings

Modified on Fri, Jul 24 at 10:06 AM

TABLE OF CONTENTS


1. Interface and visibility

SettingWhat it controls
HideDashboardsWhich dashboards are hidden in the web portal: status, daily summary, calendar, VIM, CLPM, Build Plans, WIP, P&L, inventory, live map, and others.
HideBPTabsWhich tabs are hidden on the Build Plan card: budget, P&L, CIM, VIM, milestones, BOM, materials, checklists, documents, history, tasks, and others.
WebHiddenFeaturesWhich Build Plan fields are hidden in the web portal (category, class, prevailing wage, ERP, Customer Job, and others).
HideDispatchScreenWhether to hide the Dispatch card screen in the mobile app and open the checklist directly from the dispatch list.
DisableCertificateManagementWhether to hide certificate management: employee certificates dashboard, tabs on cards, and certificate requirements on dispatch.
DisablePassThruWhether to hide the "Pass Thru Exp" column on the budget card.
DisableStatementForPLWhether to disable the control statement in P&L.
DisableDailyAuditReportWhether to disable the daily Time Keeping audit report.
DisableChangeBPProgressWhether users are blocked from changing Build Plan progress percentage.

2. Build Plans and projects

SettingWhat it controls
FSMAllowSeveralActiveBPsWhether a new Build Plan can be created for the same site, scenario, and customer when an active BP already exists.
DisableCustomerJobEditingForBPWhether editing Customer Job on Build Plans and during BP generation is restricted to administrators and finance roles.
CreateCustomersJobsForBuildPlansWhether Customer Jobs are created automatically during Build Plan generation when none is specified.
EnableOHBuildPlansWhether overhead Build Plans are created automatically for a project.
OverheadBuildPlansDimensionsWhich additional dimensions are used when creating overhead Build Plans.
CorporateBuildPlanIDWhich Build Plan receives payroll-period overhead expenses.
ScenarioDefaultRolesEmployee roles assigned by default when a project scenario is created.
CrewLeadRoleCodeRole code for "Crew Lead" used in system processes.
COPLeadRoleCodeRole code for "COP Lead" used in system processes.

3. Generate Build Plan (GBP)

SettingWhat it controls
UseSimpleGBPWhether to use the simplified GBP form from the dispatch calendar (create BP, Work Order, and Dispatch for a period in one screen).
UseEasyBudgetWhich budget type is used by default: Easy budget or standard budget.
GBP_CategoryIsMandatoryWhether category is required when generating a Build Plan.
GBP_ClassIsMandatoryWhether class is required when generating a Build Plan.
GBP_InstructionsTextHelp text or instructions shown on the Generate Build Plan form.
QBUseSyncItemsForGBPWhether QuickBooks sync items are used during Build Plan generation.
CLPM_BuildPlanDefaultClientDefault customer for simplified Build Plan generation.

4. Dispatch and calendar

SettingWhat it controls
DispatchCalendarItemTitleNameConventionHow dispatch calendar entries are titled (from customer, site, WO type, BP number, and other fields).
FSMAllowToPublishinAdvanceDaysHow many days in advance a Work Order can be published.
FSMCompliancePublishTimeBy what time and on which day a dispatch counts as published on time for compliance reporting.
FSMComplianceProjectsToExcludeWhich projects are excluded from publish-compliance calculations.
HideUnscheduledVisitAlertWhether to hide the unscheduled visit alert on the timeline and map.
ChecklistNewMediaModeHow checklist photos and media are stored: with versioning or as one-time attachments.
NonWorkWOIDWhich Work Order receives non-work time for an employee.

5. Time Keeping

SettingWhat it controls
TKShowBalanceWhether sick and vacation balance is shown on the clock-in screen in the mobile app.
TKAllowedRequestTypesWhich request types employees can submit: TAR, Time Off, Payroll Item.
TKEnableActivitiesWhether time is allocated by Work Activities.
TKEnableTCCloneWhether time card cloning and the "Unallocated Team" mark are available.
TKEnableUVWOforManualAllocationWhether time can be manually allocated to unscheduled visit Work Orders for visited sites.
TKCalculateMileageWhether mileage is calculated from GPS data.
TKEnableTaxCodesWhether the tax code column appears on the Time Card allocation table and adjustment card.
TKDriverActivityIdWhich work activity is used in the mobile app for driver time.
MaxClockedInHoursMaximum continuous shift length before the system forces clock-out.
WorkshiftDurationToNotifyAboutShift lengths (in hours) that trigger notifications to the employee and designated contacts.
UseSpanishForPINMessageWhether the mobile PIN prompt is shown in Spanish.
Employees_LockWhenSyncedWhich employee card fields are locked after sync with the payroll system.
TKPostProcessingSettingsAdditional Time Keeping post-processing rules (audits, drives, stops, and more).
TKHolidayReasonCodeReason code used for holiday Time Cards.

6. Overtime, overnight shifts, and shift types

SettingWhat it controls
TKUseOvernightWhether daily overtime is calculated using regular shift rules or overnight shift rules.
AllowOvernightForClockInsAfterTimeAfter what time of day an employee may stay on shift past midnight without forced clock-out.
AllHoursAffectsPWOvertimeHow prevailing wage hours affect overtime: all hours counted together, or PW hours processed first.
TKOvertimeMaxMaximum overtime percentage (for GPS audits).
TKOnsiteMinMinimum on-site time percentage (for GPS audits).
TKShiftTypeApplicationRuleHow shift type is applied when calculating hours: by work shift start or by shift time.

7. Lunch and Meal Premium

SettingWhat it controls
TKLunchDefaultDurationDefault lunch duration in minutes.
DisableLunchDeductionWhether lunch deduction fields and columns are hidden on the Time Card.
EnableMealPremiumWhether Meal Premium (extra pay for lunch compliance violations) is enabled for the company.

8. GPS and automatic time allocation

General parameters

SettingWhat it controls
TKEnableGPSStatesWhether state is considered when processing GPS data and allocating time.
TKGeoFenceDefaultRadiusDefault geofence radius for new sites and locations (in meters).
TKOfficeLocationTypesWhich location types count as office or warehouse stops.
TKRemoteHotelLocationTypesWhich location types count as remote hotel stops.
TKTreatWHAsSiteForDrivesWhether warehouse stops are treated like on-site stops when determining intermediate drives.
TKSameAbbrWorkOrderTypeIdWork Order type used when allocating time by same abbreviation (Same Abbr).
TKPeriodMaxGapTimeMaximum gap between time periods that the system still treats as one continuous interval.

GPS track processing parameters

These settings fine-tune how the system uses GPS data to identify stops, drives, slow movement, and periods without signal. Values are set by the implementation team to match how your company works in the field.

SettingWhat it controls
GPS_StopMaxSpeedSpeed below which movement is treated as a stop.
GPS_DriveMinSpeedThreshold between slow drive and a full drive.
GPS_AverageVelocityMsBase speed used to calculate movement.
GPS_ConfidentStopDurationHow long someone must remain still for a period to count as a confident stop.
GPS_MinSlowDriveDurationMinimum duration of slow movement.
GPS_MinNOGPSDurationMinimum duration of a no-GPS period before it is flagged separately.
GPS_MinContinuousPeriodDurationMinimum duration of a continuous period.
GPS_MinDriveDurationMsMinimum drive duration to merge with adjacent periods.
GPS_MinDriveSplitByStateDurationMsMinimum drive duration to split a period when state changes.
GPS_MinPointsCountForSlowDriveMinimum number of GPS points needed to identify slow drive.
GPS_AllowedGeofenceExitDurationHow long someone can be outside a geofence before it counts as leaving the site.
GPS_MaxDistanceBetweenCenterPointKmMaximum distance to merge a period with its center point.
GPS_MaxDegreeOfParallelismHow quickly GPS data is processed in bulk (affects timeline build time, not business rules).

9. Budget, WIP, and financial reporting

SettingWhat it controls
BPPercantageCalcHow Build Plan completion percentage is calculated in WIP: by BP status (estimate) or by actual spend.
WIPPercentageforBPsWithoutBudgetPercentage added to actual spend when calculating WIP for Build Plans without an approved budget.
EnableWIPtoInformTotalRevenueWhether WIP is included in total revenue on the P&L report.
BIForAdHocBudgetBusiness indicator used for ad hoc budget.
PayrollOverheadFAIDFinancial account for allocating ad hoc payroll-period costs.
UseRecentPurchaseforCOGSWhether material cost of goods sold updates to the latest unit purchase price (excluding tax and shipping) when an inventory transaction is completed.

10. Cost allocation to financial accounts

SettingWhat it controls
FALaborExpenseAccountCodeAccount for labor expense allocation.
FAForTKPrevailingWageAccount for allocating prevailing wage hours from Time Keeping.
FAForFSMInvoicesAccount for allocating FSM invoices.
FABOMBillableAccountsAccounts for BOM material allocation: first for billable materials, second for non-billable.
AutoFillAcctgDistributionFromFAInVIMWhether accounting distribution on vendor invoices is filled automatically from financial accounts.
EnableServiceItemsForVIMFDWhether service items are used in vendor invoice financial distribution.

11. Client orders and invoices (CIM)

SettingWhat it controls
UseQTYForCIMWhether client orders use quantity and unit cost instead of amount.
CIM_PORequiredSalesTaxByDefaultWhether sales tax is required by default on client purchase orders (CIM PO).
DefaultInvoiceSalesTaxItemIDDefault sales tax item for invoices linked to CIM POs that require sales tax.
CIM_InvoiceHideSalesTaxItemWhether the tax field is hidden on the client invoice form.
CIMInvoiceMemoTemplateMemo text template for client invoices.
DisableDefaultClassforCIMInvoicesWhether automatic class fill-in is turned off on client invoices.

12. Vendor invoices and purchase orders (VIM)

SettingWhat it controls
VIM_InvoiceHideSalesTaxItemWhether the tax field is hidden on the vendor invoice form.
DisableDefaultClassforVIMInvoicesWhether automatic class fill-in is turned off on vendor invoices.
UseBPNameforNotesInVIMInvoicesWhether Build Plan name is prefilled in vendor invoice notes when a BP is selected.
IsVIMExpenseAllocationClassMandatoryWhether class is required when allocating expenses on a vendor invoice.
EnableUseServiceItembyBPinVIMWhether "Use service item distribution by Build Plan" is prefilled on vendor invoices.
VIMInvoiceDublicateCheckParamsHow duplicate vendor invoices are detected: by vendor, date, and amount, or by invoice number only.
VIMAllowedSTPercentAllowed percentage by which shipping and tax may exceed the vendor PO total.
VIMPOROLDefaultValueDefault value for "Attach Release of Lien" when sending a vendor PO.
VIMPOEmailNotesDefaultValueDefault email note text when sending a VIM PO to a vendor.
DuplicateVIMPOEmailAdditional CC addresses for vendor PO emails.
FIMNotificationControlEmailBCC addresses for all vendor invoice emails (for accounts payable oversight).
ReleaseOfLienTemplateIdRelease of Lien document template for vendor POs.
VIMPO_PWDocumentIdPrevailing wage document included in the vendor PO email package.
VIMPO_DisableCommentsOnStageChangeWhether comments are blocked when a vendor PO stage changes.
VIMPO_EnableEditNumberWhether the vendor PO number can be edited.
CODInvoiceCustomNumberTemplateNumber template for vendor invoices created from COD (cash on delivery).

13. Warehouse, materials, and inventory

SettingWhat it controls
WarehouseLocationTypeLocation type treated as a warehouse.
FSMWarehouseLocationTypeWarehouse location type in the field service module.
MaterailNameBuilderTemplateWhich fields are combined to build a new material name automatically.
ICPercentTaxesTax percentage applied in the inventory transactions journal.
ICPercentDeliveryFeesDelivery fee percentage applied in the inventory transactions journal.
ICLocationTypeVendorLocation type used to filter vendors in inventory operations.
ICStageforDeliveryLife cycle stage for delivery operations in the transactions journal.
ICRMAMockupDocument template for material returns (RMA).
ICRFQMockupDocument template for requests for quote (RFQ).
FSMPurchaseOrderMockupMaterials purchase order template.

14. Sales Orders

SettingWhat it controls
SalesOrderDefaulTypeDefault sales order type.
SalesOrderManualNumberEnabledWhether the sales order number can be entered manually.
PriceListToExcludeFromSalesOrderPrice list whose items cannot be selected on sales orders.
SalesOrder_DisableCommentsOnStageChangeWhether comments are blocked when a sales order stage changes.

15. Employees and certificates

SettingWhat it controls
CLPM_EmployeeDefaultCategoryDefault employee category.
FXPasswordNotificationMessageExtra text added to password-change notifications for field portal users.
TelegramBotNameCompany Telegram bot name for Fieldclix notifications.

16. CLPM — external user portal

CLPM (Contractor / Client Portal Module) is the module for external users such as contractors, clients, and reviewers.

SettingWhat it controls
CLPM_UseCustomerWhether customer filtering is used for external users in the portal.
CLPM_FXUsersTabRestrictionWhich tabs reviewers can access: simplified calendar, full calendar, status, review interface, documents, checklists, resources, live map.
CLPM_ChecklistsShowDimensionsWhether dimensions are shown in the checklist list for a scenario.
CLPM_ResourceDefaultRegionDefault region for resources in the portal.

17. Object naming (name templates)

SettingWhat it controls
FX_BuildPlanNameTemplateAutomatic Build Plan name pattern (for example: site — scenario — number).
FX_CustomerJobNameTemplateAutomatic Customer Job name pattern.
FX_WorkOrderNameTemplateAutomatic Work Order name pattern.

18. Documents and print templates

SettingWhat it controls
VIMPOTemplateDocIDExcel template for printing a vendor PO.
FSMQuoteTemplateDocIDExcel template for quotes.
FSMInvoiceTemplateDocIDFSM invoice template.
CustomColorForWatermarkWatermark color on documents.

19. Notifications and email reports

SettingWhat it controls
NotificationsTriggerPeriodHow many days before today trigger dates are considered for generating notifications.
NoticeByLCStageLife cycle stages that trigger notifications.
CaptureDispatchesFromEmail_ReportRecipientsWho receives the report when dispatches are created automatically from inbound email.
CaptureBuildPlansFromEmail_ReportRecipientsWho receives the report when Build Plans are created automatically from inbound email.

20. QuickBooks integration

SettingWhat it controls
QBUseSyncItemsForGBPWhether QuickBooks sync items are used when generating a Build Plan.

21. Other settings

SettingWhat it controls
ScriptSettingsAdditional parameters for company-specific automated processes (for example, market code or special data intake rules).

How to Find Out Which Settings Apply to You

A typical user does not see the Settings list in the interface. If system behavior is not what you expect:

  1. Ask your company's Fieldclix administrator or support whether the relevant setting is enabled for your instance.
  2. Check employee roles — sometimes a limit comes from permissions, not Settings.
  3. Review record-level settings (employee category, Work Order type, audit rules, and so on) — they can add to or override company-wide rules.

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