A working time calendar is a basic system reference. We use it as a schedule that outlines the days an organization is expected to work. It includes information such as holidays, the beginning and end of the week, and the first day of the week. This calendar manages the generation of time cards and the calculation of weekly overtime.

Who has access to the calendar

Full access — user groups Administrators, TK Managers, Customizers 

Setting up the work calendar

Open the calendar in FCX Desktop via Quick Launch.

Each record in the reference represents one calendar year.

Create a new calendar

1. Click Create Record.

2. Enter a name and a year. It's recommended that you enter the number of the year in the Name field.

3. Fill Days — Click the Fill Days button. Leave the Start and End times as prompted by the system. These fields are for information only. They are not used in any calculations.

• Select Week Start Day — Included in weekly overtime calculation. It also determines the start date of the payroll period when generating periods.

4. Save the record.

Specify Holidays

The system automatically creates Time Off Time Cards on days defined as holidays in the Working Time Calendar, according to the setting “Automatically create holidays” in the employee's TK configuration.

During daily TK processing, the system checks the Working Time Calendar for holidays for the next 30 days, creates Time Cards for the corresponding employees and adds a reason (PTO or Holiday). The reason to be added is specified in the system constant.

If a Time Card already exists on the day of the holiday, the system simply adds the reason hours to the TC.

If it is set to Holiday = No, a time card will be created for all employees for whom the automatic creation of time cards is configured: the "Automatically create time cards" setting is active in the employee category.

Delete Days

Delete Days action clears the Calendar table.