Non-work hours in an organization refers to the time outside of employees' scheduled work hours. During non-work hours, employees are not expected to be at the workplace or actively engaged in work-related tasks, according to the terms of their employment contract.

Non Work Cost Type

In the FCX system, non-work time is determined by a cost type.

In the Cost Type card, there is a corresponding checkbox "Non Work". Thus, all the hours recorded to such a cost type will be considered as non-work in the Employee's Time Card.

Example of non-work cost type: vacation, illness, holidays, personal time, jury duty.

How to keep track of non-work hours (Time Off Request, Reason and TK Adjustment)

In general, an employee reports their Time Off submitting a TK request in the FCX mobile app.

To indicate a reason for Time Off, we use a Time Keeping Reasons reference.

Here, we identify which reasons are available for TK Requests, and match a reason with a cost type.

For example, in your instance, PTO is a non-work cost type. The PTO reason provides 8 non-work hours, is available for Time Off Requests, and matches to the non-work cost type.

Once an employee submits a PTO request, then the request is approved by a TC Reviewer or a TK Manager, these 8 non-work will appear in the Employee's Time Card.

A PTO reason can be also added/removed to a Time Card by an Advanced TK Reviewer or a TK Manager. 

Another way, to add a non-work hours is to use the TC Adjustment. With this interface, you can change the Time Card original timeline: alter clocked hours and the WO allocation. You can also change a cost type for a time period on the timeline. For example, designate a time period as non-work time by assigning a non-work cost type. The time is allocated to a non-work a WO. 

Non Work Work Order and Build Plan

In the Time Card, non-work hours are allocated to a Non-Work Work Order.

Non-Work Work Order — is a Work Order under a WO type with the abbreviation "NONWORK".

There is always a default non-work WO under the Corporate Overhead Build Plan.

This BP is specified in the system constant NonWorkBuildPlanID and is used to track the cost of non-work payroll in a Financial Distribution.

However, the non-work Build Plan can be an employee-specific. You can set up a custom non-work BP for required employees. To do this, open the Employee's TK Configuration card and fill in the Non Work Build Plan field.

This BP will have a higher priority in an FD than the default non-work BP.

Non-wage Payroll Items

Non-work WO can be used for Mileage, Per Diem and Reimbursement requests.

In a Payroll Item that is allowed for Misc (Mileage, Per Diem, ...) requests, we fill in the "Use Non Work WO for Requests" checkbox, in order to allocate the QTY an employee reported to the non-work WO.

The non-work WO is calculated from the Employee's TK Configuration, or from the default value.

Non Work Financial Account

In a Financial Distribution, the cost of the non-work hours is recorded

• on the financial account specified in the "NONWORK" WO Type. 
• or on the employee-specific Non Work FA. This is set up in the employee's TK Configuration card. 

We typically use a Non Work Financial Account. This FA is a subsidiary of the Corporate Overhead FA.