What is a Time Card

A Time Card is a container for Employee's worked hours based on location tracking, time entries analysis, and audit results. The Employee's Time Card includes a payroll table that shows time allocation by cost type, wage type, and Work Order. It also contains the details of the Employee's allowances and shows the reason for sick and leave time.

Each Time Card holds the Time Keeping data for a single date, for a single Employee. There can only be one Time Card per Employee, per date (if you try to create another, it is prevented by an error message). 

How to create a Time Card in FCX

There are several methods to create a Time Card in FCX:

1. Automatically, when an employee clocks in using the mobile app.
2. Automatically, based on settings:
   • The "Automatically create Time Cards" option in the Employee Category.
   • Additional restrictions configured in the employee's Time Keeping (TK) Configuration card:
     • The “Clock In/Check In (manual and auto) on Work Days only” checkbox enables automatic Time Card generation exclusively for working days, as defined by the Working Time Calendar.
     • The “Automatically Check In on Dispatch Days” option triggers automatic Time Card creation for each day assigned a dispatch, irrespective of whether the day is marked as working or non-working.
3. Automatically, when an employee submits a Time Keeping request via the mobile app, such as a Time Adjustment Request (TAR) or a Time-off request.
4. Automatically, for Time Off Time Cards on days designated as holidays in the Working Time Calendar, in accordance with the "Automatically create holidays" setting in the employee's TK Configuration.
   1. During daily Time Keeping processing, the system reviews the Working Time Calendar for holidays within the upcoming 30 days, generates Time Cards for the relevant employees, and assigns a reason code (e.g., PTO or Holiday). The specific reason is defined by a system constant.
   2. If a Time Card already exists for a holiday, the system simply adds the corresponding reason hours to that existing card.
5. Manually, by the TK Administrator through the Time Cards dashboard - Add Time Card action.
6. Manually, by the TK Administrator through the Time Cards Reference.
7. Manually, by the TK Administrator via the Time Card Reasons Reference.