A working time calendar is a basic system reference. We use it as a schedule that outlines the days an organization is expected to work. It includes information such as holidays, the beginning and end of the week, and the first day of the week. This calendar manages the generation of time cards and the calculation of weekly overtime.

Who has access to the calendar

Full access — user groups Administrators, TK Managers, Customizers 

Setting up the work calendar

Open the calendar in FCX Desktop via Quick Launch.

Each record in the reference represents one calendar year.

Create a new calendar

1. Click Create Record.

2. Enter a name and a year. It's recommended that you enter the number of the year in the Name field.

3. Fill Days — Click the Fill Days button. Leave the Start and End times as prompted by the system. These fields are for information only. They are not used in any calculations.

• Select Week Start Day — Included in weekly overtime calculation. It also determines the start date of the payroll period when generating periods.

4. Save the record.

Working Days

In the working time calendar, days are classified based on their duration and holiday status to determine whether they are considered working or non-working days.

Definition of Working and Non-Working Days

• Non-working days:

Days with a duration of zero (0) are treated as non-working days.

• Working days:

Days that have a duration greater than zero and where the Holiday column is not marked as "Yes" are considered working days.

• Exception – Employee Dispatch on Non-Working Days:

If an employee is dispatched on a non-working day, that day is also treated as a working day for that employee.

Impact of Working Days on System Behavior

• Automatic Time Card Creation:

The system can be configured to create time cards automatically only on working days, ensuring accurate recording of work hours.

• Clock In / Check In Restrictions:

Employees may be allowed or restricted to clock in or check in via the mobile application only on working days, depending on system settings.

Specify Holidays

The system automatically creates Time Off Time Cards for holidays defined in the Working Time Calendar, based on the “Automatically create holidays” setting in the employee's TK configuration.

During daily TK processing, the system checks the Working Time Calendar for holidays within the next 5 days (current processing date plus 5 days), creates Time Cards for affected employees, and assigns a reason (PTO or Holiday) as specified by a system constant.

If a Time Card already exists for a holiday, the system simply adds the reason hours to the existing Time Card.

If it is set to Holiday = No, a time card will be created for all employees for whom the automatic creation of time cards is configured: the "Automatically create time cards" setting is active in the employee category.

Delete Days

Delete Days action clears the Calendar table.