TABLE OF CONTENTS

• CIM Invoices Reference
• Access to CIM Invoices
• Create a CIM Invoice
• CIM Invoice Card
  • General Tab
  • Allocation Tab
    • Who Can Edit the Allocation Table
    • General Rules
    • Editing Amounts
  • Available Actions

CIM Invoices Reference

We store Clients Invoices in the CIM Invoices reference. 

Open it quickly using the quick launch.

To view invoices linked to a specific Build Plan, go to the CIM tab in the Build Plan card.

Access to CIM Invoices

The Financial employee role has full access except delete.

Create a CIM Invoice

1. Open the required Sales Order.
2. Enter the amount to bill:
   • Total to Bill method: Enter the Ready to Bill amount.
   • QTY to Bill method: Enter the QTY Ready to Bill amount.
3. Click Create Invoice. Read more here.

CIM Invoice Card

General Tab

1. Build Plan, Region, Market, Project, Site — filled automatically from the related Sales Order.

2. Customer — filled automatically from the related Sale Order, but can be changed.

3. Invoice Number — assigned automatically according to the specified format, can be changed manually by Advanced CIM Managers.

4. Invoice Date is the date when you create the Invoice. You can change the date to the needed value.

• Payment Terms and Due Date.

Payment Terms are populated from the Customer.

Due Date is calculated according to the Invoice Date and Payment Terms.

5. PO — Allocated PO's number.

6. Stage — describes the CIM Invoice lifecycle stage. 

Generally, the CIM Invoice lifecycle looks like:

1) Pending — the initial stage of CIM Invoice created via the associated Sales Order.

To move the Invoice to the next stage, you should enter the appropriate stage date:

2) Submitted — enter the date when you submitted the Invoice to a client. Submitted Invoices are marked as ready to sync to QB. The system prevents marking a CIM Invoice as Submitted if any linked record which should be synced (like the Customer) is not synced.

3) Received — enter the date when the client received your CIM Invoice.

4) Accepted — enter the date when the client accept your invoice.

• Canceled — specify the date if the client canceled the invoice.

5) Paid — the final stage. It is all CIM Invoices paid in QB and synced back to FCX.

If you do not use the synchronization with QB, you can enter the paid date, and the Invoice moves to the Paid stage as well.

• Rejected — CIM Invoices marked as void in QB and synced back as rejected to FCX.

7. Synced — shows the status of invoice sync to QB. It is filled automatically when the "Submitted to Customer " invoice is synced with QB. Learn more about synchronization with QB here.

8. Dates of invoice stage change — date when the CIM Invoice is submitted, received, accepted, canceled, rejected or paid. When you enter the date, the Invoice moves to the appropriate stage.

9. Tax  —  sales tax item. It must be completed if a related PO requires Sales Tax. In this case, it is filled by a default Sales Tax Item from the system constant (configurable part) or selected manually from the corresponding reference. 

• This field is hidden, if using Sales Tax is disabled in your instance.

10. PO allocation table — shows related Purchase Orders Lines, PO Line Total and Invoice Amount.

11. Invoice Total ($) — the Invoiced column total.

• Tax Amount ($) — Invoice Total * Tax Rate. It is calculated if a Sales Tax Item is filled out.
• Invoice Total with Tax ($) = Invoice Total + Tax Amount.

12. Comments — additional field for custom comments.

13. Memo — is filled automatically with the Invoice reference record ID. 

• You can enter a custom Memo. This way, the checkbox "Custom" will be active.
• The Memo can be auto-populated with some data. This can be configured using the Setting CIMInvoiceMemoTemplate. Read about how to do this here.

Allocation Tab

The Allocation tab shows the linked Sales Order and a table with SO Lines allocation. We sync SO Line details to the accounting system.

For CIM Invoice field mapping between FCX and QB, see here.

Who Can Edit the Allocation Table

Only employees with the Advanced CIM Manager role can edit the CIM Invoice Allocation table.

General Rules

1. Service Item is required. Tip: Set the correct Service Item in the Project so it auto-fills to the SO and then to the CIM Invoice.
2. Invoiced PO Lines (POL) on the main tab must match SO Lines (SOL). Example: Invoiced POL #1, 2, 3 → SOL #1, 2, 3.
3. An SO Line total can be split across multiple rows. Rules:
   • All rows must belong to the same SO Line.
   • The total of all rows must equal the SO Line total.
4. Class is pulled from the linked Build Plan.
   
5. Service Date is optional. It shows when the invoice should be processed.

Editing Amounts

• Total to Bill method: Edit the Amount column.
• QTY to Bill method: Edit the QTY column.

Note: Unit Cost can only be changed in the Sales Order.

If the invoice is not synced:

1. Delete or cancel the invoice.
2. Unlink the PO from the SO.
3. Update Unit Cost in both the SO and PO.
4. Link the PO back to the SO.
5. Create a new invoice.

If the invoice is synced:

→ Contact FCX Support to request adjustments.

Available Actions

• Open Financial Distribution opens a related Financial Distribution. The system creates a CIM Invoice FD when the invoice reaches Submitted, Received, Accepted or Paid stage.
• Print Invoice generates a PDF with full invoice details.
• Related Documents shows all documents attached to the invoice.
• Add Documents — use to upload a new document to the invoice.